Improve chat quality with Reports

Alicja Pawliczak
3 min read
updated: Sep 20, 2022

Providing support via chat is a great way of giving your customers a helping hand right when they’re on your site. How your customers rate the experience depends on how your agents handle chats. With LiveChat Reports, you can look at many different metrics to see if things are up to agreed standards.

Response times reportLink icon

The response times report is available with Business and Enterprise plans.
The response times report is available with Business and Enterprise plans.

This report shows you how quickly your agents respond to new chats and how fast they are when replying in ongoing conversations. No one likes to wait, so try keeping these numbers as low as possible.

LiveChat response times report

How we calculate the response timesLink icon

To measure the first response time of your agents, we check how much time passes from the first message a customer sends to the agent’s reply. The automatic greeting that starts the conversation is not included in these statistics.

The average response time report is very similar. It shows the data about response times for all messages sent by agents.

Chat duration reportLink icon

The chat duration report is available with Business and Enterprise plans.
The chat duration report is available with Business and Enterprise plans.

This report shows how long a chat takes on average for a given period. It also compares agent chatting time with the entire chat duration.

  • Agent chatting time – shows how much time agents spend chatting with customers.
  • Chat duration – includes the chatting time of your agents, the chatting time of bots, and the time spent in queues.

Check the total average and compare it to the average of a specific agent to see if they take an appropriate amount of time to solve cases.

LiveChat average chat duration report

Bear in mind that average duration can vary between chats, based on the topic and the complexity of the issue. If you use groups and/or tags, check the average for them and then compare the number to a specific teammate.

Chat satisfaction reportLink icon

This report shows you how happy your customers are with your service. It lists all your ‘good’ and ‘bad’ ratings and gives you the overall satisfaction score. If you are consistently tagging your chats, you can see how particular types of cases, e.g., sales chats, are rated in comparison to other chat types.

LiveChat chat satisfaction report

If you want to access the rated chats quickly, click on the bar representing the ‘good’ or ‘bad’ rates to see those chats in the Archives.

The report also provides a list of your agents ranked by chat satisfaction. Make note that the rankings are based on the probability of getting a positive chat, not the average chat rating. Read more on how we calculate chat satisfaction.

Chat forms reportLink icon

The post-chat forms report gives your more information about your customer satisfaction. You can ask additional questions about your service, and based on the answers, start improving things.

LiveChat chat forms report

Only closed questions are stored in this report. If you leave an open question in one of the forms, you will have to check in Archives for those answers manually.

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Keep track of queued customers with Reports

Get valuable insights on how to improve your customer service from LiveChat queue reports. Check the average response time, queue abandonment, and more.

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