Messaging Mode

Alicja Pawliczak
7 min read
updated: Dec 9, 2021

Messaging Mode lets you talk to customers both offline and online. It’s very similar to the experience you know from social messaging apps like Facebook or WhatsApp.

You can send messages to customers after they’ve left your website. Customers can read them and reply when they are back on your site or via email.

Your website visitors can also start a chat when all your agents are offline. The chat will be displayed in the Chats tab, waiting for your team to reply.

More about Messaging ModeLink icon

It lets you seamlessly switch from real-time chat to messaging. You don’t need to reply right away, and your customers don’t need to wait with the chat widget open. They can go about their day and get back to the conversation when it suits them. The same goes for your team.

All that without the hassle of sending chat transcripts, copying and pasting email addresses, and so on. If the person leaves halfway through a conversation, no problem. We’ll send your messages to their email but also keep the conversation history in the chat widget, so they see what’s already been said when they are back on your site.

This also means that you don’t need to use the ticket form to let customers leave messages when your team is away. Now, they can message you as if your team was online, and you’ll find their messages in the Chats tab. What’s more, if you need to contact a customer that was talking to you two weeks before, you can simply find that conversation in Archives and start a chat from there.

This creates an experience of uninterrupted communication even though there could be hours or days before you or the customer replies. The connection is always there, and you exchange messages when you need them.

How to enable Messaging ModeLink icon

Log in to LiveChat, go to Chat widget and select Availability. To start using Messaging Mode, set your status to Always. From now on, visitors can message you even when you’re away. If needed, you can always switch back to the previous setting: Only when agents are accepting chats.

Enable Messaging Mode

How Messaging Mode worksLink icon

A customer is on your site and wants to start a chat when all agents are offline. When the customer opens the chat widget, at first, they will see information about agents not being available.

You can change the offline message in Settings > Language, in the “Offline info (works with Messaging Mode)” field. This field is visible once Messaging Mode is enabled.

When the customer clicks on Chat now, they can send a message right away. If the pre-chat survey is on, they need to fill it out first.

Customers send messages via LiveChat chat widget

When the first message is sent, the customer sees a prompt asking them to provide an email address. This email address is used to notify the customer about new messages from your agents. You can edit the prompt message in the Ask for email settings section.

To ensure notifications are sent to the right address, we send a verification email first. After verifying their email address, customers will get your responses straight to their inboxes.
To ensure notifications are sent to the right address, we send a verification email first. After verifying their email address, customers will get your responses straight to their inboxes.

If the customer had to provide their email in the pre-chat survey, the email address field is pre-filled. The email address can be changed anytime during the conversation.

Email prompt LiveChat chat widget

Now, when you log into the LiveChat app and go to the Chats tab you will see the Unassigned chats section just under My chats. All messages your customers sent when you were away are displayed there. These messages will stay there until assigned to an agent (even after the chat is automatically archived).

The LiveChat Agent app in the Chats view, with a number of unassigned chats waiting for reply.

When you want to reply, you need to select the chat from the Unassigned chats list and click on the Assign to me button. Once a chat is assigned to an agent, it moves from the Unassigned chats section to the My chats section.

Then, you can send messages as usual. They will be displayed for the customer in the chat widget and sent to their email address.

Note that the email notification will be sent when you either close the chat or if the chat is automatically archived (after 10 minutes).

new LiveChat message email notification

The customer will be notified about new messages at their email address. They can reply directly to the email or select Go to chat and continue the conversation within the chat widget.

You will see their reply in the LiveChat app. It will be displayed in the Unassigned chats section. Select it from the chat list, click on Assign to me, and send your message. To see previous messages, scroll up in the chat feed.

Note that after 10 minutes from your last message the chat will be archived. If you want to send more messages, go to Archives, find the conversation, and click on Open chat.

The Archives view of the LiveChat Agent app, an arrow points to “Open chat” button

The conversation will be moved to the Chats section, and you will be able to send messages.

You can reopen any conversation from Archives. For example, if a certain product is back in stock and you want to let the customer know that it’s available again.
You can reopen any conversation from Archives. For example, if a certain product is back in stock and you want to let the customer know that it’s available again.

NotificationsLink icon

To make sure your inbox doesn’t burn, we’ll send only one email notification about the first message that comes when you’re away. This notification will be sent to all agents in the relevant group. Until an agent logs in to LiveChat and responds to all the Unassigned chats, no more notifications will be sent. When the Unassigned chats section is empty again, and no agents are online, the new incoming message will trigger another notification.

To keep track of all the messages coming when you’re away, install LiveChat mobile for Android or iOS, and reply straight from your phone.
To keep track of all the messages coming when you’re away, install LiveChat mobile for Android or iOS, and reply straight from your phone.

ReportsLink icon

To filter data in Reports use the ‘Assignment’ filter. When choosing ‘Unassigned’, reports will show data for messages that came when you were away. ‘Assigned’ refers to all live chats. This filter works for Total chats and Missed chats reports.

Don’t worry! Chats in Messaging Mode are excluded from reports such as Chat duration and Chat response times.
Don’t worry! Chats in Messaging Mode are excluded from reports such as Chat duration and Chat response times.

Read how Messaging Mode and tickets complement each other here.

Frequently Asked QuestionsLink icon

Will there be a button in the notification email that leads to the chat widget on my website?Link icon

The notification email provides the information on where the conversation took place (your website), and a ‘Go to chat’ button that opens the chat widget on the Chat page.

Can I (as an Admin) assign an unassigned chat to another agent?Link icon

No, agents can only pick and assign a chat to themselves. But they can transfer the chat to another agent right after they’ve assigned the chat. Please note: the assignment refers to the current thread, not all past/future chats with this particular visitor.

Is it possible to customize the e-mail notifications that are sent to the visitor?Link icon

You can customize your logo. To change it, go to Settings > Chat widget > Customization > Additional tweaks and click on Upload your logo.

The language of your email will be the same as the language of your group.

What happens if I assign a chat to me but don’t reply?Link icon

The chat will be archived after 10 minutes. After it has been archived you can find it in Archives and reply from there. There is no system message informing about the chat assignment, so it’s not possible to see which agent did it (until they reply).

Was this article helpful?

Got it!

Thanks for your feedback.

Thank you!

We’re happy to help.

Start using LiveChat now!

Free 14-day trial Team plan features No credit card required

Still not convinced? Discover all LiveChat features

Discover our other products