I understand that the personal data controller is LiveChat Software S.A. with its registered office in Wrocław, ul. Zwycięska 47, 53 - 033 Wrocław. I understand that the personal data shall be processed and transmitted in accordance with Personal Data Protection Act as of 10 May 2018 (consolidated text: Journal of Laws 2018, item 1000) and in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

I give consent for my personal data included in the application to be processed by LiveChat Software S.A. for the purposes of the recruitment process. At the same time, I declare that I have been informed about the rights I have under the aforementioned legal acts and in particular the right to access my personal data, its rectification, deletion, limitation of processing, transferring, demanding for temporary or permanent suspension of their processing. I understand the consent to processing my personal data may be revoked by sending an e-mail at a.susidko@livechatinc.com. At the same time, I agree to transfer my personal data by the data controller to affiliated companies and other entities whose services are used by the data controller in the processing of data, including data transfer to third countries that ensure an adequate level of personal data protection in their territory. I understand that my personal data shall be processed for the time needed to carry out the recruitment process. I confirm that sharing my personal data as well as the consent to their processing is voluntary.

Office Manager

Wrocław, Poland

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Office Manager

Wrocław

At LiveChat, we want to create a world where people 
and businesses communicate without any barriers and can fully express themselves. Office Manager is on a mission of supporting all LiveChatters and build the most inspiring and creative spot on Earth.

Core Values

Our business philosophy is strongly rooted in the way we operate. These values are shared by our whole team. In them, we look for purpose, motivation, and encouragement.

“Fight for every inch” mindset. We are still in startup mode! We prefer thinking over spending money.

Keep it simple. Don’t overcomplicate things, and focus on what really matters: high-quality results. Prioritize working smart with quick iterations.

Teamwork. Your work adds more value and leads to better results when combined with someone else’s work. Share your knowledge, and help one another.

Take ownership. Focus on releasing on time and delivering value to customers. Take ownership of your responsibilities. Avoid distractions.

Tell it how it is. Be direct and honest. Share your doubts openly. We only improve as a team with honest feedback.

Be creative. Use your imagination to transcend traditional ideas, rules, patterns, forms, methods, and interpretations. Create a new status quo.

Learn from mistakes. Experiment. Only then can we evolve into a stronger company. At the same time, pay attention to your errors and share them with others.

You may learn more about our vision and mission from LiveChat’s Constitution.

About the Role: 

This job is not for softies. It’s a position for those who enjoy managing the office and responding quickly in the strangest and most urgent situations. There is no boredom and routine at LiveChat – each day will add new tasks to your to-do list. We are looking for a people person who doesn’t mind wearing multiple hats. Someone who will take the opportunity to manage a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. You’ll work with our amazing @Ina, who will introduce you to our world and show you her tips and tricks to tackle daily challenges. You can also count on @piotrek in terms of setting the right priorities and goals. 

Things you’ll do on a day-to-day basis:

– Manage office services by ensuring office operations are easy, smooth, and well organized. 

– Control our correspondence. 

– Prepare and receive shipments and contact couriers.

– Adapt our office to the current remote-first reality and COVID-19 requirements.

– Manage our stock of office supplies and place orders.

– Ensure that office efficiency is maintained by carrying out planning and execution of equipment procurement and supplying the office. React quickly in case small adjustments are needed.

– Prepare conference rooms and facilitate business meetings. Coordinate our reception and be responsible for receiving guests. Maintain a safe and secure working environment.

– Participate actively in planning and execution of company events.

– Create a collaborative and friendly environment being the main contact person for all LiveChatters. 

We use Jira to track our tasks, Slack to communicate, Confluence for our long memory, and the whole G-Suite to help you organize your daily work. 

About You:

You might be a good fit for this role if you’re:

– A one-man army with strong communication and organizational skills. 

– Independent, self-contained, and decisive.

– Creative with a good feel for aesthetics. Yes, you can participate in designing and decorating our office space! 

– A people person who is hard to distract with constant questions :) 

Our ideal candidate will have:

– Proven experience in office management, administration, or assistance

– Excellent time management skills and an ability to multitask and prioritize work

– Computer skills and knowledge of office software packages

– A high sense of responsibility

– An ability to work independently, prioritize, and plan work activities in an efficient way

– A getting-things-done attitude

– Knowledge of MS Office and G Suite

– Driving license category B

– A very good command of English as we communicate in English on a daily basis

Process:

After you’ve filled out the application form and attached your CV, the process is as follows:

1. Interview with our Recruiter. 

2. We’ll ask you to complete a small homework project.

2. Interview with @Ina – current Office Manager. 

3. The practice run with your trial day at LiveChat, where you’ll also meet more LiveChatters; 

Benefits:

Come for:

– Working in an environment of passionate people on big-league projects (on products that attract more than 33k paid customers worldwide and counting) and used worldwide by millions of people every month.

– Solid salary with all government expenses covered. Any change in obligatory government fees is automatically adjusted in your salary.

– All the equipment and tools you will ever need to succeed in your work.

– A dedicated spot just for you on our Team page.

Stay:

Healthy. We cover a private healthcare plan for you.

Fit. We cover a Multisport (or equivalent) program for you so you can invest in your wellbeing.

Related. Each team has a recurring integration budget to spend on team-building activities, and each employee has a similar personal budget.

Support for your self-development with:

– Free access to Udemy courses,

– Every book you’d ever want from Amazon,

– Access to Worksmile platform with a monthly budget for benefits marketplace,

– Ability to participate in internal (e.g. our LiveChat Academy) and external workshops (e.g. Reforge),

– Time and space for your creativity and ideas to be shared during our Side Project Days.

Our mission is to help people and businesses communicate better and fully express themselves. Join us on this journey and let’s build the best customer service products together!

apply now
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